Compliance

Ensuring Compliance with DQVault Software

Compliance with driver qualification regulations is crucial for the safety of both drivers and the general public. Failure to meet these requirements can result in substantial fines and penalties for carriers. At DQVault, we understand the importance of compliance and have developed advanced software to help carriers effectively manage driver qualification files. Our DQVault software streamlines the process of managing driver compliance applications and records, ensuring that all necessary information is properly documented and up-to-date. By using DQVault, carriers can mitigate the risk of fines, penalties, and the potential loss of licenses by maintaining accurate and complete driver qualification files.

With DQVault’s user-friendly interface and comprehensive features, carriers can ensure regulatory compliance and avoid the financial consequences associated with violations. Our software aligns with the Federal Motor Carrier Safety Administration (FMCSA) standards, eliminating potential errors and enhancing compliance. By automating the process of filling out FMCSA forms, DQVault saves valuable time and ensures adherence to regulatory standards.

The DQVault software utilizes a Kanban method-inspired system, providing a clutter-free view of driver applicants and employees. The software’s efficient workflow allows carriers to track the progress of new applicants, manage important documents, order various checks, and monitor the status of employed drivers. The drag-and-drop functionality simplifies the movement of index cards representing individuals across different stages of the qualification process.

In addition to efficient file management, DQVault prioritizes the security and privacy of your data. We encrypt essential information and store it securely in our servers located in Alabama, USA. Personal and private information is strictly protected and not displayed within the software.

Compliance with driver qualification regulations is not optional—it’s a necessity. The consequences of non-compliance can be significant, with fines reaching as high as $35,000. DQVault is here to assist carriers in maintaining compliance, reducing the risk of penalties, and ensuring the safety of their operations.

Contact our team today to learn more about DQVault software and schedule a demo. Discover how our software can simplify your driver qualification file management and help you stay compliant with ease.

Compliance is Required

(16) A person required to make a report to the Secretary, answer a question, or make, prepare, or preserve a record under part B of subtitle IV, title 49, U.S.C., or an officer, agent, or employee of that person, is liable for a minimum penalty of $1,288 and for a maximum penalty of $9,695 per violation if it does not make the report, does not completely and truthfully answer the question within 30 days from the date the Secretary requires the answer, does not make or preserve the record in the form and manner prescribed, falsifies, destroys, or changes the report or record, files a false report or record, makes a false or incomplete entry in the record about a business-related fact, or prepares or preserves a record in violation of a regulation or order of the Secretary.

Commercial driver’s license (CDL) violations. Any employer, employee, medical review officer, or service agent who violates any provision of 49 CFR part 382, subpart G, or any person who violates 49 CFR part 383, subpart B, C, E, F, G, or H, is subject to a civil penalty not to exceed $6,755; except:

(4) Non-recordkeeping violations by drivers. A driver who violates parts 382, subpart A, B, C, D, E, or F, 385, and 390 through 399 of this subchapter, except a recordkeeping violation, is subject to a civil penalty not to exceed $4543.

(1) Recordkeeping. A person or entity that fails to prepare or maintain a record required by part 40 of this title and parts 382, subpart A, B, C, D, E, or F, 385, and 390 through 399 of this subchapter, or prepares or maintains a required record that is incomplete, inaccurate, or false, is subject to a maximum civil penalty of $1,496 for each day the violation continues, up to $14,960.

Driver Application Sections

Here is a breakdown of the different sections included in a driver application for commercial motor vehicle operation as per the Federal Motor Carrier Safety Regulations:

  1. Residency (49 CFR 391.21(b)(3))

    This section requires the applicant to provide addresses at which they have resided over the past three years, providing a record of their residence history.

  2. License (49 CFR 391.21(b)(5))

    In this section, the applicant must list all currently held commercial vehicle operator’s licenses or permits, their issuing authority, and their expiration dates, providing legal proof of their ability to operate a commercial motor vehicle (CMV).

  3. Medical Card (49 CFR 391.41 & 391.51(b)(7)(ii))

    This pertains to the Medical Examiner’s Certificate, indicating that the driver has passed the necessary medical examination. CDL holders should have a CDLIS MVR in their qualification file.

  4. Driving Experience (49 CFR 391.21(b)(6))

    In this section, the applicant must detail the extent and nature of their experience in operating motor vehicles, including the types of equipment they’ve operated, like buses, trucks, tractor trailers, etc.

  5. Accident Record (49 CFR 391.21(b)(7))

    Here, the driver needs to list any motor vehicle accidents they were involved in during the 3 years prior to the application, detailing the nature and date of each accident and any resulting injuries or fatalities.

  6. Traffic Convictions or Suspensions (49 CFR 391.21(b)(8) & (b)(9))

    This section requires the applicant to disclose all violations of motor vehicle laws or ordinances (excluding parking violations) they were convicted of or forfeited bond or collateral for during the 3 years prior to the application. The driver must also provide a detailed account of any instances in which a license or permit to operate a motor vehicle was denied, revoked, or suspended.

  7. Employment History (49 CFR 391.21(b)(10) & (b)(11))

    This section necessitates a list of the names and addresses of the driver’s employers over the past 3 years (or 7 years for drivers of certain CMVs), including employment dates and reasons for leaving each job. For jobs held after October 29, 2004, it should also be indicated whether the position was subject to Federal Motor Carrier Safety Regulations and if it was a safety-sensitive function in a DOT-regulated mode subject to alcohol and controlled substances testing requirements.

  8. Education

    This section typically requires drivers to provide details about their educational background, although it isn’t specifically required by the Federal Motor Carrier Safety Regulations.

  9. Other Qualifications

    Applicants might also be asked to list any other qualifications they have that make them suited for the position.

  10. Signature

    This final section signifies that the applicant attests to the truth of all the information provided in the application. By signing, the applicant confirms the accuracy of their statements and grants permission for the prospective employer to verify their background as it relates to the information provided. In some cases, electronic or digital signatures may be accepted, depending on the jurisdiction and specific organizational policies.